Participants Info & Application: 4 steps:

1 Basic Info

2 Choose Category

3 Info & Fees

Application

 

Step 1: Read Basic Info (next step is below)

• Applications:

  • You must include a self-addressed stamped envelope (except parade-only applicants)
  • It must be complete or it will be returned to you
  • Application deadlines are strictly enforced.
  • Re-submissions must be complete by application deadlines.
  • Sorry, there will be no exceptions.
    

• Booths:

  • No sharing please -- only one booth per organization, business, or craftsperson.
  • Most spaces are 10 x 10 feet (except for food booths which average 12 x 12).
  • This is a closed-street festival. Booths are in [empty] parking spaces with the back of the booths against the curb.
    

• Hardware & Rentals:

  • We provide only the “real estate” -- space on the pavement.
  • You bring everything else (tents, chairs, etc)
  • We do not provide rentals of any kind
    

• Electricity:

  • It is *not* at every space -- mostly for performers and mostly available in Albany (lower/west Solano)
  • Anyone can request electricity except Arts and Crafters.
  • Outlets are up a 12' pole. Stroll volunteers cannot help you access it.
  • If you need it -- apply before July 1, $25 fee
    

• Insurance:

  • Who needs it -- Applicants with hazardous equipment (rides, inflatable's, games, etc.) and all food vendors
  • Submit a certificate of additional insured with your application
  • "Additional insured" names: Solano Avenue Association including Executive Director (Allen Cain)
  • Policy value: no less than one million US dollars
    

• Sellers Permits:

  • Who needs it -- you do if you are selling anything
  • Include your valid CA Sellers Permit number or an exemption with your application
  • Get one by contacting the California State Board of Equalization
  • You are responsible for collecting and reporting all sales tax
    

• Fees:

  • Submit all fees with your application, postmarked by deadline (Monday after a weekend is OK)
  • No refunds for cancellations after August 1

• Late Registration:

  • See the deadlines for each category in Step 3
    • Money order required for booth fee
    • Adjustments can be made for some non-profit and Government agencies.
  • Ask before applying, categories may be closed
  • Deadlines are strictly enforced. Once the Maps and Participant registration list is turned in to the City of Albany, the City of Berkeley, and our Insurance Carrier (three weeks before the event) we can not make additions or adjustments of any kind.
    

• Waiting List:

  • If space is available late registrants can be accepted in order of date/time of email request.
  • We will contact you if space opens up.
  • Entertainers -- no late registration if you never participated before (you must have gone through the review process, usually in late June)
  • Artists/Crafters can be accepted after the jurying on a case-by-case basis (see deadlines in Step 3)
    

• Applications: (This is so important we are noting it twice)

  • Deadlines are strictly enforced.
  • Include all required insurance, permits and fees with your application.
  • Incomplete applications will be returned to sender without additional contact.
  • Re-submissions must be accepted by application deadlines.
  • All applications must include a self-addressed stamped envelope (except parade only applicants)
    
  • Sorry, no exceptions.

Go to Step 2: Choose your category/categories

 

Copyright SAA, 2001-2012 / Updated 05/08/2012

Phone 510/527-5358
Mail (mail only, the SAA office is not located here):
Solano Avenue Association, 1563 Solano Avenue #101 Berkeley CA 94707-2116

Website design and maintenence by Anne Ricciardi Design and Allen Cain