Hello we really appreciate your interest in volunteering for the event – so let’s get started and see where you fit in. We need help on one of two days: either the day of the actual SAS (Solano Avenue Stroll) or the Thursday before.
(**** Four paid positions are below)
So either you wish to volunteer on the Thursday before, or Sunday the day-of…
Volunteers should be over the age of fifteen and be comfortable in a “public service” role. There are some positions that have minimal or no contact with event participants and guests. We are willing to provide a written reference of your volunteer time for public service credit. We are a 501-C6 not for profit organization.
Thursday before the Stroll (aka “no parking sign day”):
We have to notify everyone within a block of Solano Avenue (houses and apartment buildings) that Solano Avenue will be closed for traffic on the day of the Solano Avenue Stroll. This notice must come 72 hours before the event, and notice must be in the form of a “leafleting” – meaning the notices cannot simply go into a mailbox. Notice must be left “on the porch”.
We use this as an opportunity to also distribute the Solano Avenue Association merchant’s directory, and current SAS postcard.
This activity – Involves physical activity; walking door-to-door and stair climbing.
– We meet at “King Tsin”, 1699 Solano Avenue at 5 pm and depending on how many volunteers we have, could take one to two hours.
– This job has minimal public contact. If you meet people outside of their homes you can mention “the Solano Stroll is this Sunday” as you hand them the packet. Any questions can be directed to the Association / contact information in the packet.
– Bring a jacket/sweater, even if the weather appears nice (!) we can hold it for you.
– Other responsibilities include hanging “no parking” signage on poles prior to 5 pm and most likely after the “leafleting” is complete.
The day of the Solano Avenue Stroll – TWO primary areas of duty:
1) Being a “block captain” in the morning (more difficult) or afternoon (more relaxed)
2) Everything else includes:
B) All-day logistics/operations
C) End of the day activities
Solano Stroll block captains:
Block captains patrol the event wearing lime-green vests (for visibility). They carry a walkie-talkie, the “SAS bible” (maps of the layout of the booths and band schedules) and have responsibilities that range from looking for missing children and telling bands to turn-down their amplifiers, to reporting unregistered commercial activity and safety violations. The good news is that the Solano Avenue Stroll is a family event with lots of law enforcement present, so block captains are typically not put into uncomfortable scenarios and the primary scope of what you will be doing is answering questions. The top four questions typically are:
1) Where are the restrooms? (Every-other block)
2) What time does the event end? (6 pm)
3) Where are the shuttle bus stops? (On Marin, at the stop-lighted intersections)
4) I’m looking for an organization/performing group can you help? (Check the Stroll bible)
Block captains in the afternoon have it easy – the event is “launched” and the weather gets nice. The morning shift is stressful and is not for the weak…
We refer to the set-up of the event as “foaming the runway”. The vendors crash land and most have no idea where they are supposed to be and or are setting up in the wrong place causing a chain reaction in crowded areas. Everyone is nervous, in a rush and it is sheer pandemonium. For the most part we are very lucky to have consistent staff during the am shift (the vendors have relationships with some of the am block captains) and if you choose to help us in this area, understand it is not a relaxing morning. The AM shift begins at 7:00 am and ends at 1:00 pm, the afternoon shift runs from 1 – 6 pm.
Other tasks can include:
– Distribute health department permits to food vendors (2 people at 8 am)
– Help vendors who have prior requests for man-power, etc.
– Install signage in physically challenged parking area at the Alameda (1 person at 7 am)
– Post event traffic control, etc. at carnival (1 person at 6 pm)
– Remove all no parking signage from poles / SAS posters as well (1 to 2 people)
– Set up / break down command center / main stage (never too much help at 7 am)
– Shuttle bus-stop signage team (2 people at 9 am)
– VIP area consigliore to act as host to the VIP sponsor area (1 person at 7 am)
Paid Services (4)
**** We have a “facilities maintenance” position; not glamorous – however pays $100.
*** We have a “performers review and compliance” person which pays $75.
** We have a “crafter’s section compliance” person which pays $75.
* We have an “event/non-permitted signage removal” person which pays $50.
If you have gotten this far – great!
Please contact us with your interest and commitment level.
We are a fully functional merchant’s association with year-round operations; we have other opportunities for community service as well.
Thank you for your your consideration.